Effective Date: 31st July, 2026
Issued by: Department of Sports, Government of Meghalaya
The Department of Sports, Government of Meghalaya ("we", "our", or "us") values the trust you place in us when using the Unified Sports Portal (khelomeg.in) and related digital services, including the KheloMeg mobile application. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our digital services. We are committed to maintaining high standards of data protection and transparency in line with applicable laws and best practices.
This Privacy Policy applies to all users of the Unified Sports Portal and KheloMeg mobile application, including but not limited to athletes, coaches, government officials, volunteers, institutions, federations, Mangal Dals, staff, supervisors, venue managers, and general users who access any service provided through these platforms. It governs the data collection, storage, usage, and sharing practices of the Department while delivering a secure and efficient user experience.
As a general rule, the website and public sections of the app do not collect personal information when you browse informational content. You may generally access public sections without revealing personal information unless you choose to provide it or use login-based services.
Information We Collect
We may collect the following categories of information, directly or indirectly:
- Name, date of birth, gender, photograph
- Contact details: phone number, email address, postal address
- Educational or employment status (for scheme eligibility or administration)
- Identity numbers (where required): Aadhaar, PAN, Voter ID, etc.
- Bank or financial details (for disbursement-related activities)
- Feedback, suggestions, or complaints shared through any medium
- Technical data such as IP address, device type, browser, app/device identifiers, and usage logs when interacting online
Consent
By registering on the portal, using login-based services, or accessing authorized services, you consent to our collection and use of your personal data as per this policy. Consent for optional fields (such as Aadhaar or bank account details) is explicitly collected where applicable. You may withdraw consent for specific uses by writing to the contact provided in this policy; however, this may affect access to certain services.
Attendance Management
The MEG Workforce mobile application may include attendance functionality for authorized individuals for official administrative and operational purposes.
App Permissions
For taking attendance of authorized individuals, the App requires certain device permissions, including camera, location, microphone, and notifications, solely for official and operational use.
All permissions are requested only when necessary for the functioning of the app or portal services.
Location Access
The App may access device location at the time of attendance marking to verify that the user is within the designated geo-fenced area. The App does not use location for continuous background tracking unless explicitly stated for a specific feature.
Camera Access
The App may use the device camera for facial verification during attendance check-in and check-out, and for QR code scanning where such functionality is enabled.
Microphone Access
The App may request microphone access only if needed for specific app features. The microphone is not used for continuous or background recording.
Notifications
The App may send notifications related to attendance status, shift information, administrative alerts, announcements, and other official communications.
User Consent and Control
By participating in our programs or registering for services, you consent to the collection and use of your data as outlined here. You may:
- Access or review your submitted information
- Request corrections to inaccuracies
- Withdraw consent for non-mandatory data fields
- Request deletion of data, where permitted by law and retention policies
Withdrawal of consent may affect access to certain schemes or services.
Data Sharing and Disclosure
We do not sell or commercially share your personal data. However, we may disclose it:
- To affiliated government departments for official coordination
- To district or block-level officers for verification purposes
- To authorized service providers such as IT vendors, event organizers, or system operators under confidentiality obligations
- To supervisors, administrators, or authorized personnel for attendance, reporting, and operational management
- To legal, regulatory, or law enforcement bodies when required by law
Data Security Measures
The Department employs technical and organizational safeguards including:
- Encryption of sensitive records
- Controlled access rights for staff and administrators
- Firewall and intrusion detection systems
- Secure authentication mechanisms
- Role-based access controls
- Regular security audits and compliance reviews
Retention and Deletion
We retain your data only as long as necessary for the purposes stated or as required under law. This may include retention of administrative and related operational records for audit, compliance, and government record-keeping purposes. Anonymized data may be archived for statistical analysis or public records. Deletion requests are honored unless legally restricted or where retention is necessary for official purposes.
Children under the age of 18 must participate under the supervision of a parent, guardian, or institutional authority. We do not knowingly process children’s data without appropriate authorization.
Third-Party Platforms and Integrations
If our services involve third-party platforms, such as payment gateways, event management tools, federation systems, or linked government portals, users are encouraged to review those platforms’ privacy policies before use. We are not responsible for their content or practices.
Your Rights
You have the right to:
- Request access to your data
- Seek rectification or updates
- Request deletion, subject to eligibility and policy
- Report misuse or file a grievance
Please use the contact information provided at the end of this policy to exercise these rights.
Copyright Policy
All content published by the Department of Sports, Government of Meghalaya — including documents, videos, logos, training material, and other official publications — is the property of the Department unless otherwise stated.
Usage Rights
Content may be reproduced without charge for educational or government purposes, with prior permission and proper attribution. Reproduction must not misrepresent the material or its source. Third-party content, such as logos of federations or partner organizations, is not covered under this policy. Permission must be sought from the original copyright owner. Improper or unauthorized use of any content may result in legal action.
Hyperlinking Policy
Our official communications and online platforms may contain links to external websites for user convenience, such as government schemes and circulars, sports federations and associations, and educational, training, or registration portals. While such links are provided in good faith, the Department:
- Does not guarantee the availability, reliability, or accuracy of content on external sites
- Does not endorse or accept responsibility for any third-party content, terms, or privacy policies
- Will not be liable for any damage or loss arising from the use of linked websites
Users are advised to verify external content independently.
Contacts and Updates
This Privacy and Use Policy may be updated periodically to reflect legal, operational, or service-level changes. Users are encouraged to check the latest version published on official channels.
About the Chief Minister's Sports Development Fund
The Chief Minister Sports Development Fund was established by the Government of Meghalaya to promote sports in the state. This initiative aims to provide financial support, infrastructure development, talent nurturing, and opportunities for athletes across various levels.